Do you have experience as pa or secretary?
if you are fluent in english and spanish and are organized, proactive, and enjoy working in a fast-paced environment, we would love to hear from you!
main responsabilities: -organising the executive's daily schedule and meetings, complex diary management, extensive flights, transportation and accommodation arrangements.
-developing, implementing and maintaining new administrative systems, including databases and record entry; (dl books and patrix ip).
-reviewing, distributing and managing correspondence, including filing, noting wipo, ukipo and euipo´s deadlines.
-assisting with marketing and business development activities/events, both internal and off-site.
-assisting with recruitment of new staff, training, induction and maintaining the holiday calendar.
-assisting lawyers, paralegals and other staff as necessary in the course of their duties.
reception/ office management including: -answering incoming telephone calls and greeting visitors.
-maintaining office supplies and equipment; -maintaining the condition of the office and arranging for necessary repairs.
-monitored and handled post and e-mails, ensured all client-related correspondence is passed on to the appropriate fee earner.
-general administration duties including scanning, photocopying, printing, organising couriers, sending out letters.
(ups, mail boxes).
-assisting with office functions and general administrative tasks.
finance including: -administration of expenses, petty cash and assisting with invoicing and payment of external invoices.
requirements: - proven experience as a personal assistant or in a similar role.
- excellent organizational and time management skills.
- strong communication skills, both written and verbal.
- proficiency in microsoft office suite and other relevant software.
- ability to maintain confidentiality and handle sensitive information.
- a positive attitude and a willingness to learn.
- pi or legal knowledge valuable.
benefits: - competitive salary; 22.000 - 26.000 gs.
- flexible working hours (9:00 to 17:30 or 9:00 to 18:00).
- a supportive and friendly work environment.
- opportunities for personal and professional growth.