The ap analyst, invoice processing ap specialist is responsible for daily accounts payable invoice processing and supporting the ap function. This role collaborates with the purchasing department and various business units to streamline workflows for purchasing, invoicing, and vendor payments. The specialist will monitor open payables, identify and resolve billing discrepancies, and work with relevant business partners. Additionally, the role will assist in identifying opportunities to reduce costs.
key responsibilities
* process a high volume of incoming invoices daily, entering them into erps with accuracy, prioritizing invoices eligible for rebates and cash discounts, and working independently with minimal guidance.
* adherence to sla’s and achieving key performance indicators.
* answer and respond to incoming calls and emails from vendors and business partners.
* perform routine calculations, matching, and verification to process invoices, collaborating with procurement, receiving, and suppliers to resolve issues and suggest solutions.
* perform complex reconciliations of issue vendor accounts.
* address invoice discrepancies by gathering required information from buyers, suppliers, and other relevant parties. Provide clear communication to ensure prompt payment.
* provide additional support to the accounts payable team as needed.
* maintain financial shared services policies, practices and protocols.
* maintain the bpo and other key vendor relationships.
* maintain compliance with internal controls over applicable processes.
* ensure acceptable audit and icfr testing results.
* drive cost savings and value to the organization.
* contribute to improvement of processes and automation.
minimum qualifications
• 3+ years ap experience in a shared service environment and oracle proficiency preferred.
• ability to prioritize and complete multiple tasks in an accurate and efficient manner.
• proficient in microsoft office applications specifically word and excel.
• english/spanish fluency required.
• strong interpersonal skills with the ability to effectively engage all levels with the organization.
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