Functions
marine operation oil&gas (logistic) management of a barge or cargo, vessel - nominate vessels under the contract agreed by company trader.- issue documentary instructions – to meet lc, customs and contractual requirements.- appoint inspectors for quality and quantity as per contractual requirements and othermeasures/analyses requested by company traders.- timely processing of company counterparties’ incoming invoices sap (for the necessary updates) and the financial system documentum to ensure timelypayment by company treasury.- timely processing of company outgoing invoices in the traders’ system sap (for thenecessary updates) and the financial system documentum for further correct and timelyissuance of the invoices by back office.- blending operations for the product(s) of the operator’s responsibility.- storage management (where applicable).- clear the vessel with terminal and counterparties + vetting process through charterers.- read and understand the fixture provided by company shipping dept.- issue instructions to the vessel via brokers - voyage orders/agents appointed/lois.contract management- ensure that the operations do not start (including providing nominations) until a writtencontract has been sent out, or received from company counterparty as appropriate; where nocontract is in place, then the required exemption should be obtained.- check a trader deal sheet against a recap of company deal and contact traders forcorrections in case of discrepancies.- read and understand the contractual content, terms and conditions.financial security- instruct treasury/finance for issuance/receipt of lcs as per a purchase/sales contract.- liase with credit risk company in case of any disagreements on financial securities withcounterparties.- ensure that no delivery is effected without adequate financial security in place as specified inthe (sales) contract.insurance & claims- in the event of any issues during execution of the contract, advice company insurance deptand collect/co-ordinate documents and correspondence as required.coordination and data input- ensure correct and timely input of all details concerning the deal into sap,documentum and other systems (relevant spreadsheets/tables).- enter and update vessel movements, event dates, q & q.- enter and update details for invoicing of goods plus costs for services- ensure that the pricing details are correct, to enable prompt invoicing.- ensure that oir’s forcompany outgoing invoices have been processed in a timely manner.- check and allocate incoming invoices for products and product-related costs.- file all the operational documents in a timely and accurate manner according to agreedprocedures in documentum.compliance- follow instructions of company units to insure company compliance with applicablecustoms, excise, vat and other tax and non-tax legislation. Skills and qualifications: · university degree in logistics, oil & gas or completion of training courses that amount tosolid professional qualifications.· knowledge of the international ship management environment, preferably the oil & gasindustry.· knowledge of logistics services (storage/barges/inspections/agents/brokers, etc.).· knowledge of cargo operational and financial procedures.· autonomous, pro-active and always thinking ahead.· strong time-management skills and ability to manage priorities.· good negotiation skills and ability to build productive relationships.