Cbs executive assistant
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key expected achievements
collaboration with the manager
• organizes and optimizes the time of the manager: deals with all the subjects within the appropriate deadlines (included professional trips, documents/files/reporting, budget monitoring).
• works out the entity annual calendar taking into account all the deadlines of the group and of the entity.
• organizes meetings, events, seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal partners, prepares the presentations with exactitude, takes part in the meetings as a member of the management team, drafts and disseminates the minutes, and ensures the identified actions follow-up.
• consolidates and analyzes information necessary to the proper functioning of the entity, both internally and externally.
• initiates ad-hoc meetings according to identified needs and internal/external current topics.
• reads manager’s e-mails, alerts the manager on important /urgent e-mails and answers to be provided.
processing of requests:
• answers to internal/external requests in a timely manner, while respecting the group’s values so as to ensure a positive image of the group/entity.
• manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.
• anticipates needs/requests so as to contribute to the group’s/entity’s performance.
management of files:
• collects pertinent information from the entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of his/her manager.
• manages specific issues, in compliance with the manager.
• completes purchases and ensures by delegation a role of validation (optional) in various fields (purchase tools/billings, travel, etc.)
• monitors the entity’s budget. (optional)
animation of its assistants network:
• collects and disseminates all necessary information to the activity of the assistants of the management team (and even wider, to the executive assistant network).
• organizes and conducts meetings for exchange and regular points with his/her assistants’ team.
• ensures the hierarchical or functional management of the assistants within his/her network. (optional)