Assist regional manager in daily activities to successfully manage business activities and achieve company goals related kpis and budget management tracking.
your key responsibilities
* manage the regional manager's agenda
* coordinate travel requests (flights, hotel reservations, car rental, hrg profile)
* create managers expense reports, as well as area expense reports if needed (invoice requests, via concur/axos)
* monitor travel expenses compliance to corporate guidelines
* create and send memos for manager
* organize and maintain confidential documents
* manage confidential information with extreme care and trust
* support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations.
* attend phone calls, organize phone conferences, virtual meetings
* create reports according to area demands
* coordinate and plan events requested by manager (workshops, offsites, meetings, and annual events)
* any other task or responsibility assigned by manager.
* create and follow up on purchase requisitions, as well as purchase of office requirements when needed
* if needed, handling personal issues from manager to allow optimization of efforts in the plant
* follow brp values and behaviors
* ensure a safe working environment and take full accountability for all safety related topics.
* enforce quality brp policy
legal requirements task
1. handle all the po requests according to the policies and the gs management request. Manage the approval flow, appropriate gl allocation, and the shared drive. Support the pos report management (quarterly basis) to ensure we are still on track and report to the global exec assistant.
2. manage and verify/revise the supply orders to ensure they are done properly, using the right gl/so.
3. support the global exec assistant by checking and revising the invoices (vs. planning, contract, sow, etc) to ensure they are accurate. Ensure the invoices are approved by the right approver. Support the global exec assistant by organizing and managing the invoices' filing (drive).
4. support the local managers in tracking the guard on a daily/weekly basis. Support the gs analyst and the global exec assistant by doing a pre-analysis to verify if there is any variance vs. invoice that needs to be investigated proactively.
5. support the global exec assistant to update the actuals each month and check if the upcoming months must be adjusted. Follow up with the global exec assistant for the budget accuracy.
6. analyze the variances and investigate the causes to provide explanations to the exec assistant within the deadline established by the management. Discuss the adjustments that might be done with the regional manager and the global exec assistant.
7. analyze the quarter variances and investigate the causes to provide explanations to the global exec assistant within the deadline established by the management. Enlight and verify the adjustments that might be done for the forecast with the regional manager and the exec assistant.
8. pull out some specific reports for the regional manager if needed. Support the update of the numbers when confirmed or requested by the global exec assistant, if needed. Check if the vacations need to be adjusted and provide the information to the global exec assistant. Support the global exec assistant by informing her and providing the information about new hc to be added or updated.
9. support the managers and the global exec assistant in gathering the information about the upcoming needs and projects.
additional information
should have good to excellent sap, tm1 skills. Should be able to track and manage budget metrics. Able to operate in a high stress environment with multiple stakeholders.
your qualifications and skills
* advanced english
* microsoft office
* visit and travel request coordination
* budget kpis
education:
experience:
* min. 5 years assistant positions at manufacturing companies.
language:
* fluent in spanish (written and verbal).
* english (written and verbal, min: 80%).
* knowledge of french or german is an advantage.
acknowledging the power of diversity
brp is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!
for this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
welcome to brp
we’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the canadian town of valcourt, quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in canada, the united states, mexico, finland, australia and austria, with a workforce made up of close to 23,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination; it’s about the journey.
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