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*role summary/purpose*entry level position*the field service coordinator / admin will be responsible for organizing mobilization and demobilization of *nam* craft employees.
this includes booking travel, ensuring employees have the needed training & certifications, and keeping track of standard documents.
the fsc will also reconcile project travel costs.
*essential functions*- coordinate mobilization and demobilization of field employees to ensure timely arrival to and from job sites.- manage and coordinate with craft employees all the logistics details related with mobs and de-mobs.- places and follows up vendor quotes requests and requisitions and ensures on time open po closure.- codify and upload invoices related to t&l expenses for mobilizations, office services and insurances non billable to customers to ensure proper payment to suppliers.- initiate requests and follow up on information in the ge travel advisory system (tas) for craft employees.- coordinate mobilizations and demobilizations of field employees related to conferences, trainings and workout events.- coordinate t&l logistics associated to kick off meetings, work outs as per sm guidance.- responsible of arranging ground transportation for field employees during outages.
ground transportation should follow outage security plan and t&l guideline.- support contingent craft employees with concur reimbursements.- coordinate the delivery of epp, credit cards, it equipment and immigration/legal documents to field employees from office to employee location.- responsible of follow up on documentation including medical appointments, immigrations and government clearances before site access for field employees.- lead and coordinate the daily calls to track the documentation status of the team to be mobilized.- tracking and updating standard documentation for all field employees- tracking documents of every employee assigned to that maintenance.- ownership for documentation database (not yet deployed in nam -> deployment coming in h22021)- coordinates third-party vendors document delivery of for review and site access.- support craft employees with cash payments of visas or work permits.- support resource managers with onboarding of craft employees, for example systems training.- support resource managers with other clarifications to craft employees as needed.- occasional support to field engineers as per specific request from resource manager and / or special events as designated.- perform other duties as assigned.- travel may be required.- ability and willingness to work holidays, weekends and overtime as required.
*qualifications/requirements*- two years relevant work experience in field operations, customer service or office administration role desired.- bachelor's degree preferred