Location: latin america
compensation: $2000 usd | fully remote independent contractor
about saas academy
the saas academy team is on a mission to help software as a service (saas) companies grow to new heights through world-class coaching and training.
about the role
we're looking for an events administrative assistant who thrives in a fast-paced environment and is passionate about creating seamless, world-class events. As a contractor working remotely from home, you will play a key role in managing production schedules, coordinating logistics, and supporting various teams to deliver exceptional events for saas academy.
key responsibilities & success metrics
* project and process management
o be the organizational backbone of our events team, ensuring production schedules are on track and sops are up to date.
o maintain clear and efficient project tracking to ensure 100% readiness for meetings and presentations. Auditing sops quarterly is key to keeping everything in order.
* communication and coordination
o act as the main point of contact between internal teams, external partners, and vendors.
o ensure timely follow-ups within 24 hours, clear communication, and a 90% response rate to post-event feedback forms.
o coordinate seamlessly across time zones, balancing work flexibility with event deadlines.
* event logistics management
o manage key event logistics such as vendor coordination, rooming lists, and swag management.
o ensure zero rooming errors, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.
* swag and inventory oversight
o oversee the swag process from start to finish, ensuring 95% accuracy in kit deliveries and meeting deadlines for shipping.
* design support
o support the events team by completing basic design tasks using canva, aligning with brand standards, and delivering materials on time with minimal revisions.
experience and qualifications
* required
o at least 2 years of experience in an administrative role, ideally within a fast-paced environment.
o strong proficiency in google suite, especially spreadsheets for tracking events and budgets.
o excellent written communication skills in english, with the ability to collaborate across global teams.
o quick to learn new tools, systems, and workflows.
o demonstrated experience in customer-facing roles, with a high degree of independence.
o ability to prioritize tasks, multitask effectively, and work under pressure.
o c1 or c2 proficiency in english, allowing for effective communication in a global work environment.
o comfortable working from home with your own equipment and a reliable internet connection.
* preferred
o familiarity with virtual event platforms and experience managing events remotely.
o event planning or coordination experience is a plus.
o knowledge of budget tracking for event logistics and financial oversight.
o experience within the hospitality industry.
why join us?
* work remotely from home.
* collaborate with a global team of professionals.
* work usa coast-to-coast hours: pst-est (40 hours per week).
* opportunity to gain valuable experience in event management in the fast-growing saas space.
* join a dynamic, remote-first culture that values your contributions and supports your growth.
time zone & location
this is a remote, independent contractor position open to candidates in colombia and brazil. You'll be collaborating with teams across multiple time zones, with flexibility in how you manage your work hours.
compensation
$2000 usd, fully remote independent contractor with flexible hours pst-est (40 hours per week)
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