Global swiss trading company requires*administrative office manager*main responsibilities- daily supervision of the office; checking cleaning and building services and facilities and deal with any issues- ensure office supplies are sufficient including the printing of name cards for commercial staff when required, including payment- coordinate dispatches of documents from the office to various counterparts (twice daily)- coordinate invoicing for dispatches are accurate and arrange payment with treasury- monitor consumption in the pantry and reorder goods accordingly, including payment- under the guidance of hr, effectively manage starters and leavers- manage the facilities induction for all new starters- liaise with it to set up accounts, access logins and other requests- liaise with it to ensure all equipment and systems are running smoothly- contact with landlord when required security: manage the access card system- take responsibility for reporting to management on all office management related issues- remain in contact with travel agencies, provide assistance for bookings of accommodation for overseas guests- arrange team building activities when required- administration: follow up on any correspondence, manage budgets (expenses, pettycash), general invoicing and billing activities- office manager will be expected to take the initiative in handling the administrative processes associated with moving offices if that arises- act as a stand-in for the lc presentation team- ensure obls are in order prior to dispatch- prepare and present documents to banks when required and follow-up with bank's acceptance- ad-hoc non-sensitive tasks delegated by hr.
*education, skills and experience*- minimum 3-5 years' work experience as an office manager or senior assistant officemanager- strong it skills (word and excel)- can communicate at all levels with a strong team spirit and dynamic personality- ability to prioritize, highly organized, rigorous- excellent problem-solving skills- fluent english*we offer*- competitive compensation plus benefits above the law- international exposure