About cimmyt
cimmyt is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today.
it is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the global south, through building strong partnerships.
this combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.
cimmyt is a core cgiar research center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
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job description
we are seeking a dynamic, self-motivated, and service-oriented professional for the position of administrative coordinator.
the successful candidate will provide administrative and logistical support to program staff and consultants, including expense reports, payment requests, travel arrangements, reimbursements, activity reports, office and computer requests, training coordination, etc.
the position will be based at cimmyt headquarters in texcoco, state of mexico, near mexico city.
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key responsibilities:
* provide administrative and logistical support to program staff and consultants
* assist in requesting quotations and purchase orders, coordinating supplier deliveries, and scheduling and ensuring the maintenance of program facilities and equipment
* organize and maintain an efficient filing system for the supervisor
* draft and/or review sub-agreements with collaborators
* prepare customs forms for imports and/or transit letter forms, as well as forms related to equipment donations
* manage routine correspondence on behalf of the supervisor
* support high-level meetings
* record and distribute meeting minutes
* provide administrative support throughout the entire life cycle of subscriptions to journals and other information sources
* support the recruitment and staffing needs of the local stall program
* coordinate services for the integration of new employees into the team
* closely monitor procurement/purchasing processes for goods and services
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requirements:
* bachelor's degree in finance, administration, or related fields
* minimum 1 to 3 years of experience in the same role or activities
* proficiency in english language (english test will be administered)
* proficiency in finance functions, forecasting, and reporting
* work experience in handling events logistics
* ability to analyze data, situations, or problems and select from various courses of action
* project management experience or certification desirable
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benefits:
* attractive remuneration package
* support for continuous professional development
* year-end bonus (40 days)
* vacation premium (56%))
* life and medical insurance
* supermarket coupons
* savings fund
* social mexican benefits (imss, sar/infonavit)