.virtual administrative assistant - psychotherapy group practice2 days ago be among the first 25 applicantsabout us:we are a dynamic and growing psychotherapy group practice seeking a proactive, highly motivated, and diligent virtual admin assistant.
our ideal candidate thrives in a multifaceted role involving administrative duties, sales, outreach, and appointment scheduling.
this position requires an adaptable, detail-oriented individual with a knack for strategic thinking and relationship building.
you should be highly accountable, precise, and capable of working both independently and as part of a team.
if you are driven and committed to excellence, you will find a rewarding career path with us.
this role is an excellent opportunity for someone eager to grow alongside our expanding company and who takes pride in their work.bilingual is a must: excellent both english and spanish - we will not interview anyone without these two.to apply:please send a 30-second to 1-minute video expressing your interest and why you'd be a great fit for this position in english.
email your resume and video to * or send your video and resume via linkedin message.key responsibilities:provide phone, web, and text support.manage scheduling and calendar organization.enhance client care and retention strategies.support all therapists and the ceo in various areas.oversee billing for self-pay and insurance, including verification and claims.adapt and expand role within our growing company.work closely at times with ceo in new projects to grow company.actively schedule appointments and follow up with prospective clients.assist in developing and maintaining referral accounts.engage in outreach efforts to expand our network and client base.requirements:must own your own laptop and phone.dual-screen setup, headset, vpn access, and high-speed internet required.camera on at all times so ceo can jump on for meetings as needed and get support.must maintain a quiet, dedicated workspace to ensure productivity during work hours.availability to work virtually with the ceo with camera full on and provide full-time support to our clients and team of therapists as needed within the specified work hours: monday through thursday from 9 am to 7 pm and friday from 9 am to 6 pm.proficiency with microsoft outlook, teams, excel, powerpoint, and word.high-level english proficiency is a must.demonstrated stability in previous roles; frequent job changers need not apply.exceptional attention to detail with the ability to multitask in a fast-paced environment.creative and solution-oriented mindset.comfortable handling phone calls and being tech-savvy.must not get bored with the flow of daily routine tasks such as scheduling appointments.preferred qualities:familiarity with microsoft teams is a plus.excellent interpersonal and communication skills, with a passion for client engagement and relationship building