*summary of responsibilities*the primary responsibilities of the accounts payable coordinator include managing the a/p invoice flow through the office from incoming mail, inputting invoices into a/p, selecting invoices currently due for payment, and resolving vendor issues.
duties also include ensuring w-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals.
this position requires a large degree of attention to detail, as we have a large amount of vendors throughout us, canada and mexico.
*essential job functions*- manage the process of the accounts payable invoices by ap analysts and interns- optimize the account payable function by proposing and implementing new processes- distribute to project managers or appropriate corporate personnel for approval- maintain the vendor master file, ensuring all credentials are up-to-date, ensuring all new vendors submit a w-9, so that correct tax id and addresses and phone numbers for vendors are obtained- assist the project managers with questions about invoices and payments on subs and suppliers on their jobs- generate an open a/p report for all outstanding invoices to be reviewed by assistance controller to ensure payments are being processed timely.- create payments in the bank portals and submit for approval- on a bi-weekly basis, review the approved employee expense reimbursements from concur and enter in sap for payment- resolve concur admin tasks for usa and canada, provide support to employee questions- download invoices from portal to ensure completeness- check for proper sales tax charges (master different tax requirements throughout us, canada and mexico)- check for proper approval of returned invoices- enter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into sap- review open a/p to propose what should be paid on the by-weekly payment batch and approve by assistant controller- set up monthly and quarterly recurring invoice payments in payment file for us, canada and mexico- field phone calls from subcontractors and vendors about payments*position requirements*- critical thinking, problem solving, and judgment and decision making abilities.- ability to work in a team environment as well as independently and be self-driven- ability to meet deadlines and work well under pressure- excellent interpersonal and organizational skills- excellent computer skills in a microsoft windows environment- proven leadership skills and time management*qualifications and experience*- associate degree in finance/accounting/business administration- 3 to 5 years' experience in accounts payable- proven capabilities in multi-tasking, problem-solving, and prioritizing workloads- a minimum of 1 year experience as team management- ability to do process optimization*language*- english: fluent, spoken and written- spanish