Location tijuana department administration generalpurpose of the position we are seeking an advanced english-speakingexecutive assistant to provide comprehensive administrative andsecretarial support at a senior level.
the role involves ensuringsmooth day-to-day management and optimizing time utilization, whilehandling sensitive and complex issues professionally andobjectively.
position tasks / responsibilities - manage electronicdiary, assessing priority of appointments and reallocation asnecessary.
- manage travel arrangements, including visas andaccommodation.
- manage government procedures/paperwork (passports,visas, etc).
- dealing with telephone and email enquiries promptlyand courteously.
- creating and maintaining filing systems.
-maintain records of contacts.
- screen calls, enquiries andrequests, and deal with them when appropriate.
- assist inresearching and following up with action on matters which fallwithin the director's responsibility – chasing responses,triggering follow-up action.
- produce documents, briefing papers,reports, and presentations.
- organize meetings and ensure that thedirector is well prepared for those meetings, preparing agendas,pre-meeting briefings and meeting papers.
- meet and greet visitorsat all levels of seniority.
- supervise all incoming/outgoing mail.- fulfill any other duties reasonably required by the director.work experience requirements - 5+ years of related experience.
-experience of electronic diary management, travel arrangements(including visas/accommodation), government procedures/paperwork(passports, visas, etc).
- pr experience.
- ability to deal withsensitive information with discretion and to maintainconfidentiality.
- excellent it skills, including a workingknowledge of presentation software packages, excel and microsoftoffice.
- bilingual, proficiency in advanced english.
skillsrequirements: - proactive approach to tasks and problem-solving.academic requirements - bachelor's degree