Hirelatam is a premier recruitment agency that places top latin american talent in independent contractor roles in us companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
job title: remote service administrative assistant
location: remote from latin america
position type: full-time
salary: $1,000 - 1,200 usd/month depending on experience
schedule: monday to friday, 7:00am - 4:00pm pacific
job overview
we are seeking a highly organized and detail-oriented service administrative assistant to join our client's team. This role will be crucial in ensuring smooth daily operations, efficient client communication, and accurate data management.
responsibilities:
scheduling & client management:
1. schedule and input job details into google calendar, jobber, and procontractor.
2. respond promptly to client emails, addressing inquiries and concerns.
3. revise plumber notes and costs, and create or update invoices in jobber.
4. conduct regular check-ins with the service manager to verify daily tasks and priorities.
data & document management:
1. upload and organize footage, allocating documents to appropriate folders on the shared drive.
2. perform data entry tasks, including larger projects that require advanced google sheets/excel skills.
3. maintain and update proposals, spreadsheets, and other necessary documents.
system & tool proficiency:
1. utilize and manage google calendar, jobber, and procontractor effectively.
2. demonstrate strong familiarity with google suite applications (a bonus).
general administrative support:
1. perform miscellaneous administrative tasks as assigned.
qualifications, skills and key competencies:
1. organizational skills: highly organized and detail-oriented.
2. technical proficiency: tech-savvy with strong computer skills.
3. problem-solving: resourceful and effective problem solver.
4. communication skills: strong written and verbal communication.
5. time management: excellent time-management skills.
benefits:
1. paid us holidays and holidays from your country of origin.
2. paid vacation time.
application disclaimer: please read before proceeding
to ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
voice/video recording is required
your application cannot be considered without a voice or video recording. It must be at least 30 seconds long and in english. Submissions in any other language or missing a recording will be automatically disqualified .
mandatory knockout questions
each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "no" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role.
apply wisely
to maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
check your spam folder
all important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
we appreciate your interest and look forward to reviewing your application!
#j-18808-ljbffr