We’re looking for a resourceful, proactive, and highly organized workplace experience coordinator to oversee our mexico city office. In this role, you’ll ensure our workspace is optimally set up for day-to-day operations, as well as visiting team members and executives. You will collaborate with internal stakeholders and external vendors to keep our office running smoothly and efficiently, all while maintaining a welcoming environment that reflects our company culture.
*please note, this role is on-site. Fluency in both spanish and english is essential. *
what are the role responsibilities?
* office operations & administration
o oversee daily office maintenance (cleaning, security, supplies, etc.) to ensure a consistently professional environment.
o manage office expenses and budgets, including tracking invoices and collaborating with finance teams.
o coordinate shipping and receiving for office materials, documents, and other items.
* vendor & contractor coordination
o identify, negotiate, and manage relationships with local vendors (catering, cleaning services, maintenance, it support).
o ensure timely and cost-effective completion of all office-related work, upgrades, or repairs.
* equipment & technology management
o set up, maintain, and troubleshoot office equipment (internet, video conferencing, printers, etc.).
o coordinate with it teams to implement technology solutions that improve office efficiency.
o provide on-site support for technology-related setups during offsites or executive visits.
* executive & team support
o partner with visiting teams, ensuring their needs are met (transportation, hotel bookings, meeting space set-up, etc.).
o facilitate scheduling and logistics for offsite sessions, workshops, and team-building events.
o manage calendars for in-office meetings, ensuring all required resources (rooms, av, supplies) are available.
* culture & employee experience
o stock and organize office supplies, snacks, and beverages to create a comfortable and productive work environment.
o champion a welcoming, inclusive atmosphere and lead initiatives that bolster team morale and connectivity.
o act as a point of contact for employees, addressing office-related concerns and suggestions.
what skills do you bring?
* proven office management experience
o 2–4 years’ experience managing an office or a similar administrative environment.
o demonstrated success in creating efficient office processes, vendor relationships, and supportive cultures.
* bilingual communication skills
o native-level or fluent spanish and english (written and verbal).
o excellent interpersonal and communication abilities for working with diverse teams and external partners.
* organizational & multitasking abilities
o a natural problem-solver who can seamlessly balance multiple priorities and deadlines.
o keen attention to detail to maintain quality and consistency in office operations.
* tech-savvy & resourceful
o comfortable setting up and troubleshooting basic office hardware and software.
o proactive mindset when identifying and implementing office improvements, including equipment and technology upgrades.
* adaptability & collaboration
o thrives in a fast-paced, sometimes ambiguous environment, able to pivot quickly as priorities change.
o strong team player with a “go-getter” attitude and the ability to handle the unexpected with confidence.
what you'll like about us:
* we take care of our employees with competitive compensation and benefits.
* we take pride in the accomplishments of our teammates and support each other in doing the best work of our careers.
* our team is a diverse group of people from varied backgrounds. We cherish our eclecticism and consider it a great strength.
* we’re fully remote, deeply engaged, highly skilled, and like to have fun.
* we think long-term. Our founders have been scaling ethereum since 2015.
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