.this role is within cgi's nogales administrative support services group.
a successful incumbent is expected to (i) prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications, and (ii) manage multiple calendars, including scheduling appointments and providing itineraries.
requires 2-4 years of relevant work experience and a minimum of a high school diploma or ged equivalent.- prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications- manage multiple calendars, including scheduling appointments and providing itineraries- manage meeting planning including: scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.
; on occasion, may need to take and distribute meeting minutes- maintain accuracy of organizational charts, mailing lists and contact lists- maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department- coordinate all aspects of travel (flights, transportation, hotels, directions, etc.
), including international travel- coordinate interview processes with human resources and support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc.- manage office space needs and requirements- receive and screen phone calls, visitors and mail- process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices- this position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed.- protect cgi's reputation by keeping information confidential- maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies- contribute to the team effort by accomplishing related results and participating on projects as needed- comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.minimum qualifications*education/certifications*:high school diploma or ged equivalent*experience*:2-4 years of relevant work experience*knowledge, skills, and abilities*:moderate to advanced acumen with microsoft office suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills.
*other*:intermediate english proficiencypreferred qualifications*education/certifications*:bachelor's degreechamberlain is proud to be an equal opportunity employer